Document Controller

Location Belgium
Discipline: Administration
Vacancy Type Permanent-Full Time
Contact name: Jennifer Ahern

Contact email:
Job ref: 012770

Dornan are currently recruiting for a Document Controller to work on site on a large Data Centre project in Belgium.

Dornan are a leading Mechanical, Electrical and Instrumentation contractor with projects in Ireland, Europe and the UK. Dornan are involved in projects across many sectors such as Pharmaceutical, Power, Waste to Energy, Commercial, Data Centre and Petrochemical.

You will join a hard-working ambitious team and you will benefit from a supportive culture, where your ideas and contributions will be recognised.


Roles and responsibilities:

  • Responsible for coordinating all project documentation; records must be maintained, kept up-to-date and archived correctly.
  • Preparation of reports and memorandums
  • Keeping the site tracker up to date
  • Update requisition register
  • Input stock movements and spares control for items held on the asset registers
  • Update the Outgoing Instruction register and drawing register and Tech Sub register- whenever a tech sub is uploaded or when Client has commented on one.
  • Update RFI register- when uploaded on conject or Client has answered a previous RFI
  • Examine documents, such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
  • Ensure that all corporate documents are well checked and submitted on time prior to the document submission due date.
  • Raising Purchase Orders, registering invoices and goods receipting
  • Arrange purchasing of goods and services, spares, and consumables for site as required Assist with data compilation to producing reports, statistics for management information and budget purposes
  • Assist in composition and management of documentation related to Quality, Completion Packs, HSE
  • Secretarial services as required, taking meeting minutes, filing, photocopying, managing mail, booking flights and accommodation, greeting visitors and registering them on arrival
  • Dealing with site staff queries and admin such as collating times sheets and forwarding to payroll to process, following up on payroll queries
  • Maintain various staff records such as training, issue of PPE, laundry and booking training courses as required for staff to meet needs of site training database
  • Proactively manage meeting room allocation, manage cleaning services and arrange lunches

Experience Required:

  • At least 2 years’ experience in a similar role
  • Candidates must be proficient in MS office suite, particularly Excel and Outlook
  • Experience using systems such as Procore or Asite would be beneficial
  • Experience with engineering drawings, tracking drawing revisions

Why Dornan? 

  • Dornan are a well-established company with a family feel and a down to earth team
  • Dornan offer a clear progression path, always seeking opportunities to promote from within
  • Dornan offer educational assistance and promote CPD
  • Dornan promote collaboration through various team building, social and charity events
  • Dornan are committed to employee wellbeing with our Employee Assistance Programme and an in-house Health & Wellbeing advisor