Office Manager

Location London
Discipline: Administration
Vacancy Type Permanent-Full Time
Contact name: Anthony Child

Job ref: 011963

Dornan are currently recruiting for an Office Manager to work on a New Site in West Lonodno 

Dornan are a leading Mechanical, Electrical and Instrumentation contractor with projects in Ireland, Mainland Europe, the Nordics and the UK.

Dornan are involved in projects across many sectors such as Pharmaceutical, Data Centre, Healthcare, Education, Commercial, and Power Generation.

You will join a hard-working ambitious team and you will benefit from a supportive culture, where your ideas and contributions will be recognised.

Roles and responsibilities:

  • Acting as the main point of contact for incoming IT equipment required on site
  • Raising IT tickets with IT on server access, project email group
  • Print off and maintenance of all hard copy files on the project
  • Be familiar with purchasing systems for raising Purchase Orders, registering invoices and goods receipting
  • Ordering Drawings, filing them and putting away onto drawing sticks
  • Updating Org charts
  • Order of office stationery supplies, consumables, and similar
  • When office supplies are delivered making sure they are checked and put away accordingly
  • Raising site orders of PPE/making sure they are cross checked when they arrive and putting them away
  • Processing GRN’s
  • Timesheets
  • Daily Clock in Report
  • Scanning & Filing of QSO's Packs and similar
  • Scanning & Filing Delivery Notes and send to accounts
  • Inductions
  • Proactively manage meeting room allocation
  • Booking in deliveries
  • Effectively following company’s standard operating procedures in submissions of documents, keeping document issue
  • deadlines
  • Liaise with main document controller (on client/main contractor’s side) to resolve discrepancies and complete required
  • changes to documents
  • Full control over download of Project documents (Incoming Information) onto server, updating Incoming Document
  • Register and upload to A-Site, full file distribution to Supply Chain
  • Monitoring statuses of documents and comments (outgoing Information)
  • Quality check and upload of all Outgoing information onto main contactor CDM
  • Maintenance and update of registers logging outgoing information such as: (drawings, RAMS, Technical submittals,
  • Samples, Benchmarks, RFI)
  • Advising team on File Naming Convection and Quality compliance
  • Ensure the safe keeping of confidential information
  • Running Reports For Project Director (Numbers on site, Overdue Documents etc.)
  • Maintain and organize site server, keeping folders and files saved according to company’s standards, making sure QA/QC procedures are followed
  • Adding and managing users to CDM platforms
  • Full maintenance of Asite platform use, user supervision and quality control over the platform
  • Control and maintenance of document workflow between Dornan and internal subcontractors, making sure Incoming information is distributed accordingly via Asite
  • Providing Asite training to supply chain if necessary
  • Liaising with Asite consultant on user issues if they occur
  • Senior DC will supervise additional team members completing administrative roles to make sure they have all tools necessary to execute their responsibilities in most effective and efficient possible way

Experience/Qualifications Required:

  • Professionalism
  • Ability to take ownership of role and work on own initiative
  • Ability to work as part of a team
  • Excellent time management and organization skills
  • Priorities and allocate time according to priority
  • Strong attention to detail
  • Flexibility * Very good IT skills - particularly Excel, Word, Outlook, Power Point

Why Dornan?

  • Dornan are a well-established company with a family feel and a down to earth team
  • Dornan offer a clear progression path , always seeking opportunities to promote from within
  • Dornan offer educational assistance and promote CPD
  • Dornan promote collaboration through various team building , social and charity events
  • Dornan are committed to employee wellbeing with our Employee Assistance Programme and an in house Health & Wellbeing advisor