Dornan are currently recruiting Site Administrator to work on site, on a Pharmaceutical Project in Kalundborg, Denmark.
Dornan are a leading Mechanical, Electrical and Instrumentation contractor with projects in Ireland, Mainland Europe, the Nordics and the UK. Dornan are involved in projects across many sectors such as Pharmaceutical, Data Centre, Healthcare, Education, Commercial, and Power Generation.
Reporting to the Project Manager, the Site Administrator will provide a variety of administrative support duties for the project manager and project team.
Roles and Responsibilities:
Responsible for co-ordinating all project documentation; records must be maintained, kept up-to-date and archived correctly
Collating times sheets and forwarding to payroll to process, following up on payroll queries
Preparation of reports and memorandum
Responsible for individual employee files/queries
Site tracker-needs to be done every day
Greeting visitors and registering them on arrival
Update REQ register- every time a new req is raised.
Update the Outgoing Instruction register and drawing register and Tech Sub register- whenever a tech sub is uploaded or when Client has commented on one.
Update RFI register- when uploaded on conject or Client has answered a previous RFI
Booking flights and accommodation
Examine documents, such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
Ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date.
Manage mail and packages, ensure prompt distribution across the departments
Be familiar with purchasing systems for raising Purchase Orders, registering invoices and goods receipting
Arrange purchasing of goods and services, spares, and consumables for site as required Assist with data compilation to producing reports, statistics for management information and budget purposes
Maintain various staff records such as training, issue of PPE, laundry and booking training courses as required for staff to meet needs of site training database
Proactively manage meeting room allocation, manage cleaning services and arrange lunches
Assist in composition and management of documentation related to Quality, Completion Packs, HSE
Secretarial services as required, taking meeting minutes, filing, photocopying
Input stock movements and spares control for items held on the asset registers
All other reasonable tasks assigned to you from time to time from your manager
Precise, able to adapt to situations/ Ad Hoc acting.
The ideal candidate will be fluent in both Danish and English.
Highly organised individual with the ability to work autonomously.
Detailed knowledge of the Project Administration role.
Preparation of reports and memorandums.
IT literate - particularly with MS Office suite.
Good administration skills.
Dornan are a well-established company with a family feel and a down to earth team.
Dornan offer a clear progression path , always seeking opportunities to promote from within.
Dornan offer educational assistance and promote CPD.
Dornan promote collaboration through various team building , social and charity events.
Dornan are committed to employee wellbeing with our Employee Assistance Programme and an in house Health & Wellbeing advisor.