Site Administrator/Document Controller

Location Leixlip
Discipline: Administration
Vacancy Type Permanent-Full Time
Contact name: Recruitment @ Dornan

Contact email:
Job ref: 004944

Dornan are currently recruiting Site Administrator to work on site with our datacentre just outside of Dublin.


Dornan are a leading Mechanical, Electrical and Instrumentation contractor with projects in Ireland, Mainland Europe, the Nordics and the UK. Dornan are involved in projects across many sectors such as Pharmaceutical, Data Centre, Healthcare, Education, Commercial, and Power Generation.

Reporting to the Project Manager, the Site Administrator will provide a variety of administrative support duties for the project manager and project team.


Roles and Responsibilities:

  • Responsible for coordinating all project documentation; records must be maintained, kept up-to-date and archived correctly.
  • Collating times sheets and forwarding to payroll to process, following up on payroll queries.
  • Preparation of reports and memorandums.
  • Responsible for individual employee files queries.
  • Site tracker-needs to be done every day.
  • Greeting visitors and registering them on arrival.
  • Update REQ register- every time a new req is raised.
  • Update the Outgoing Instruction register and drawing register and Tech Sub register- whenever a tech sub is uploaded or when Client has commented on one.
  • Update RFI register- when uploaded on conject or Client has answered a previous RFI.
  • Booking flights and accommodation.
  • Examine documents, such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
  • Ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date.
  • Manage mail and packages, ensure prompt distribution across the departments.
  • Be familiar with purchasing systems for raising Purchase Orders, registering invoices and goods receipting.
  • Arrange purchasing of goods and services, spares, and consumables for site as required Assist with data compilation to producing reports, statistics for management information and budget purposes.
  • Maintain various staff records such as training, issue of PPE, laundry and booking training courses as required for staff to meet needs of site training database.
  • Proactively manage meeting room allocation, manage cleaning services and arrange lunches.
  • Assist in composition and management of documentation related to Quality, Completion Packs, HSE.
  • Secretarial services as required, taking meeting minutes, filing, photocopying.
  • Input stock movements and spares control for items held on the asset registers.

Experience Required:

  • Experience in a similar role desirable, along with good administration skills.
  • Experience with Document control would be an advantage.

Why Dornan? 

  • Dornan are a well-established company with a family feel and a down to earth team.
  • Dornan offer a clear progression path , always seeking opportunities to promote from within.
  • Dornan offer educational assistance and promote CPD.
  • Dornan promote collaboration through various team building , social and charity events.
  • Dornan are committed to employee wellbeing with our Employee Assistance Programme and an in house Health & Wellbeing advisor.