Site Office Administrator

Location Belgium
Discipline: Administration
Vacancy Type Permanent-Full Time
Contact name: Jennifer Ahern

Contact email:
Job ref: 012767

Dornan are currently recruiting for a Site Office Administrator to work on site on a Hyperscale Data Centre in Belgium.

Dornan are a leading Mechanical, Electrical and Instrumentation contractor with projects in Ireland, Mainland Europe, the Nordics and the UK.

Dornan are involved in projects across many sectors such as Pharmaceutical, Data Centre, Healthcare, Education, Commercial, and Power Generation.

You will join a hard-working ambitious team and you will benefit from a supportive culture, where your ideas and contributions will be recognised.

Roles and responsibilities:

  • Acting as the main point of contact for incoming IT equipment required on site.
  • Raising IT tickets with IT on server access, project email group.
  • Print off and maintenance of all hard copy files on the project.
  • Be familiar with purchasing systems for raising Purchase Orders, registering invoices and goods receipting.
  • Ordering Drawings, filing them and putting away onto drawing sticks.
  • Updating Org charts.
  • Order of office stationery supplies, consumables, and similar.
  • When office supplies are delivered making sure they are checked and put away accordingly.
  • Raising site orders of PPE/making sure they are cross checked when they arrive and putting them away.
  • Processing GRN’s.
  • Timesheets.
  • Daily Clock in Report.
  • Scanning & Filing of QSO's Packs and similar.
  • Scanning & Filing Delivery Notes and send to accounts.
  • Inductions.
  • Proactively manage meeting room allocation.
  • Booking in deliveries.
  • Effectively following company’s standard operating procedures in submissions of documents, keeping document issue
  • deadlines.

Experience/Qualifications Required:

  • Experience in a similar role, strong administration skills and the ability to manage multiple priorities in a fast paced environment
  • Understanding of construction industry and the role of the overall site administrator
  • Ability to take ownership of role and work on own initiative.
  • Ability to work as part of a team.
  • Excellent time management and organisation skills.
  • Very good IT skills - particularly Excel, Word, Outlook, Power Point.

Why Dornan?

  • Dornan are a well-established company with a family feel and a down to earth team.
  • Dornan offer a clear progression path , always seeking opportunities to promote from within.
  • Dornan offer educational assistance and promote CPD.
  • Dornan promote collaboration through various team building , social and charity events.
  • Dornan are committed to employee wellbeing with our Employee Assistance Programme and an in-house Health & Wellbeing advisor.

These are great opportunities to travel and work on high profile exciting projects, where you will experience working in diverse teams in some of Europe’s most vibrant cities. Here at Dornan, we have a fantastic company culture and environment, that’s why we are an award-winning employer.